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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • This manuscript has currently only been submitted to SAJAA and has not been published previously.
  • This work is original and all third party contributions (images, ideas and results) have been duly attributed to the originator(s).
  • Permission to publish licensed material (tables, figures, graphs) has been obtained and the letter of approval and proof of payment for royalties have been submitted as supplementary files.
  • The submitting/corresponding author is duly authorised to herewith assign copyright to the South African Society of Anaesthesiologists (SASA).
  • All co-authors have made significant contributions to the manuscript to qualify as co-authors.
  • Ethics committee approval has been obtained for original studies and is clearly stated in the methodology.
  • A conflict of interest statement has been included where appropriate.
  • The submission adheres to the instructions to authors in terms of all technical aspects of the manuscript.
  • Plagiarism: The submitting author acknowledges that the Editorial Board reserves the right to use plagiarism detection software on any submitted material.

Author Guidelines

How to submit your paper online:

  1. Registered authors must login to submit a paper
  1. Select Author
  3. Follow the five steps to submit your paper
  4. To view a video on how to submit a paper online CLICK HERE

Review policy and timelines

  1. Immediate notification if submitted successfully
  2. Notification within 3 weeks if not accepted for further review
  3. Notification within 3 months if accepted for publication, if revisions are required or if rejected by both reviewers.
  4. Publication within 6 months after submission.

Aims, scope and review policy
The SA Journal of Anaesthesia and Analgesia aims to publish original research and review articles of relevance and interest to the anaesthetist in academia, public sector and private practice. Papers are peer reviewed to ensure that the contents are understandable, valid, important, interesting and enjoyed. All manuscripts must be submitted online.

SAJAA is accredited by the Department of Education for the measurement of research output of public higher institutions of South Africa (SAPSE accredited). All articles in SAJAA will be peer reviewed.

Article sections and length

The following contributions are accepted (word counts exclude abstracts, tables and references):

* Original research (2 800 – 3 200 words/ 4-5 pages)
* Clinical Reviews (2 400 words/ 3-4 pages)
* Drug Reviews (2 400 words/ 3-4 pages)
* Case Studies (1 800 words/ 3 pages)
* Scientific Letters (2 400 words/ 3-4 pages)
* Letters to the Editor (400-800words]

Please see the journal’s section policies section policies for further details.

Title page
All articles must have a title page with the following information and in this particular order: Title of the article; surname, initials, qualifications and affiliation of each author as well as teh Orcid (if the authors are not registered, please register at https://orcid.org/); The name, postal address, e-mail address and telephonic contact details of the corresponding author and at least 5 keywords.

All articles should include an abstract. The structured abstract for an Original Research article should be between 300 words and should consist of four paragraphs labelled Background, Methods, Results, and Conclusions. It should briefly describe the problem or issue being addressed in the study, how the study was performed, the major results, and what the authors conclude from these results. The abstracts for other types of articles should be no longer than 250 words and need not follow the structured abstract format.

All articles should include keywords. Up to five words or short phrases should be used. Use terms from the Medical Subject Headings (MeSH) of Index Medicus when available and appropriate. Key words are used to index the article and may be published with the abstract.

In a separate section, acknowledge any financial support received or possible conflict of interest. This section may also be used to acknowledge substantial contributions to the research or preparation of the manuscript made by persons other than the authors.

Cite references in numerical order in the text, in superscript format (Format> Font> Click superscript). Please do not use brackets or do not use the foot note function of MS Word.

In the References section, references must be typed in single-spaced and numbered in numerical order, not alphabetically.

The style for references should follow the format set forth in the Uniform Requirements for Manuscripts Submitted to Biomedical Journals (http://www.icmje.org) prepared by the International Committee of Medical Journal Editors. Abbreviations for journal titles should follow Index Medicus format. Authors are responsible for the accuracy of all references. Personal communications and unpublished data should not be referenced. If essential, such material should be incorporated in the appropriate place in the text.

List all authors when there are six or fewer; when there are seven or more, list the first three, then ";et al."; When citing URLs to web documents, place in the reference list, and use the following format: Authors of document (if available). Title of document (if available). URL. (Accessed [date]).

The following are sample references:

  1. Jun BC, Song SW, Park CS, Lee DH, Cho KJ, Cho JH. The analysis of maxillary sinus aeration according to aging process: volume assessment by 3-dimensional reconstruction by high-resolutional CT scanning. Otolaryngol Head Neck Surg. 2005 Mar;132(3):429-34.
  2. Polgreen PM, Diekema DJ, Vandeberg J, et al. Risk factors for groin wound infection after femoral artery catheterization: a case-control study. Infect Control Hosp Epidemiol [Internet]. 2006 Jan [cited 2007 Jan 5];27(1):34-7. Available from: http://www.journals.uchicago.edu/ICHE/journal/issues/v27n1/2004069/2004069.web.pdf.

More sample references can be found at: http://www.nlm.nih.gov/bsd/uniform_requirements.html"

Tables should be self-explanatory, clearly organised, and supplemental to the text of the manuscript. Each table should include a clear descriptive title on top and be numbered in Roman numerals (I, II, etc) in order of its appearance as called out in text. Tables must be inserted in the correct position in the text. Authors should place explanatory matter in footnotes, not in the heading. Explain in footnotes all non-standard abbreviations.

For footnotes use the following symbols, in sequence:*,†,‡,§,||,**,††,‡‡

All figures must be inserted in the appropriate position of the electronic document. Symbols, lettering, and numbering (in Arabic numerals e.g. 1, 2, etc. in order of appearance in the text) should be placed below the figure, clear and large enough to remain legible after the figure has been reduced. Figures must have clear descriptive titles.

Photographs and images
If photographs of patients are used, either the subject should not be identifiable or use of the picture should be authorised by an enclosed written permission from the subject. The position of photographs and images should be clearly indicated in the text. Electronic images should be saved as either jpeg or gif files. All photographs should be scanned at a high resolution (300dpi, print optimised). Please number the images appropriately.

Permission should be obtained from the author and publisher for the use of quotes, illustrations, tables, and other materials taken from previously published works, which are not in the public domain. The author is responsible for the payment of any copyright fee(s) if these have not been waived. The letters of permission should accompany the manuscript. The original source(s) should be mentioned in the figure legend or as a footnote to a table.

Review and action
Manuscripts are initially examined by the editorial staff and are usually sent to independent reviewers who are not informed of the identity of the author(s). When publication in its original form is not recommended, the reviewers' comments (without the identity of the reviewer being disclosed) may be passed to the first author and may include suggested revisions. Manuscripts not approved for publication will not be returned.

Ethical considerations
Papers based on original research must adhere to the Declaration of Helsinki on "Ethical Principles for Medical Research Involving Human Subjects" and must specify from which recognised ethics committee approval for the research was obtained. Preferably an ethics committee approval number must be provided.

Conflict of interest
Authors must declare all financial contributions to their work or other forms of conflict of interest, which may prevent them from executing and publishing unbiased research. [Conflict of interest exists when an author (or the author's institution), has financial or personal relationships with other persons or organisations that inappropriately influence (bias) his or her opinions or actions.]* *Modified from: Davidoff F, et al. Sponsorship, Authorship, and Accountability. (Editorial) JAMA 2001: 286(10) The following declaration may be used if appropriate: "I declare that I have no financial or personal relationship(s) which may have inappropriately influenced me in writing this paper."

Submissions and correspondence
All submissions must be made online at www.sajaa.co.za and correspondence regarding manuscripts should be addressed to:

The Editor, SAJAA, E-mail: toc@sajaa.co.za

Note: Ensure that the article ID [reference] number is included in the subject of your email correspondence.

Electronic submissions by post or via email
Authors with no e-mail or internet connection can mail their submissions on a CD to: SAJAA, PO Box 14804, Lyttelton Manor, 0140, Gauteng, South Africa.

All manuscripts will be processed online. Submissions by post or by e-mail must be accompanied by a signed copy of the following indemnity and copyright form. 

Submissions by email should be sent as an attachment to toc@sajaa.co.za

Tips on Preparing your manuscript

  1. Please consult the “Uniform requirements for manuscripts submitted to biomedical journals” at www.icmje.org
  2. Please consult the guide on Vancouver referencing methods at: http://www.ncbi.nlm.nih.gov/books/bv.fcgi?rid=citmed.TOC&depth=2
  3. The submission must be in UK English, typed in Microsoft Word with no double spaces after the full stops, 1.5 paragraph spacing, font size 12 and font type: Times New Roman.
  4. All author details (Full names, Qualifications, Affiliation and ORCID) must be provided.
  5. The full contact details of corresponding author (Tel, email address, postal address) must be on the manuscript.
  6. There must be an abstract and keywords.
  7. References must strictly be in Vancouver format. (Reference numbers must be strictly numerical and be typed in superscript, not be in brackets and must be placed AFTER the full stop or comma.)
  8. It must be clear where every figure and table should be placed in the text. If possible, tables and figures must be placed in the text where appropriate. If too large or impractical, they may be featured at the end of the manuscript or uploaded as separate supplementary files.
  9. All photographs must be at 300dpi and clearly marked according to the figure numbers in the text. (Figure 1, Table II, etc.)
  10. All numbers below ten, without percentages or units, must be written in words.
  11. Figure numbers: Arabic, table numbers: Roman 

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